Finance Manager

Role name in the system: Katekile Finance Manager

Signs off the books. Reviews and submits Sales Invoices, Purchase Invoices and Payment Entries, is the only role that can submit Journal Entries, Exchange Rate Revaluations and Budgets and cancel Sales Invoices, approves customer KYC, and is emailed whenever a supplier is sent for verification, approved or put on hold.

Typical tasks

• Submit (post) Sales Invoices, Purchase Invoices and Payment Entries; cancel Sales Invoices and Payments
• Submit Journal Entries (e.g. VAT201), FX revaluations and Budgets
• Approve customers in KYC verification
• Run financial statements, General Ledger, consolidated reports, budget variance and VAT audit
• Read Sales Orders, Purchase Orders, Purchase Receipts and Delivery Notes for three-way matching

Your menu

This is the sidebar a user with only this role sees.

Menu group	Links you see
Overview	Home Dashboard, Executive Summary, To Do
Sales	Sales Dashboard, Sales Order List, Sales Invoice List
CRM	Customers
Procurement	Supplier List
Purchase	Purchase Dashboard, Purchase Orders, Purchase Receipt List, Purchase Invoice List
Inventory & Vault	Item List
Dispatch	Delivery Notes
Accounting	Accounting Dashboard, Accounts Receivable, Accounts Payable, Payment Entry, Payment Reconciliation, Journal Entry, FX Revaluation, Budget, Chart Of Accounts
Reports	All Reports, AR Ageing, General Ledger, Consolidated Financials, Budget Variance, VAT Audit Report, Sales Order Analysis, Purchase Order Analysis

What you can do — permissions

Document	Read	Create	Edit	Submit	Cancel
Customer	R	—	W	n/a	n/a
Contact	R	—	—	n/a	n/a
Sales Order	R	—	—	—	—
Delivery Note	R	—	—	—	—
Sales Invoice	R	C	W	S	X
Supplier	R	C	W	n/a	n/a
Purchase Order	R	—	—	—	—
Purchase Receipt	R	—	—	—	—
Purchase Invoice	R	C	W	S	—
Item	R	—	—	n/a	n/a
Payment Entry	R	C	W	S	X
Payment Reconciliation	R	—	W	n/a	n/a
Journal Entry	R	—	W	S	—
Exchange Rate Revaluation	R	—	W	S	—
Budget	R	—	W	S	—
Account	R	C	W	n/a	n/a
GL Entry	R	—	—	n/a	n/a

Supporting records (18)

Document	Read	Create	Edit	Submit	Cancel
Accounts Settings	R	C	W	n/a	n/a
Address	R	—	—	n/a	n/a
Buying Settings †	R	—	—	n/a	n/a
Company	R	—	—	n/a	n/a
Cost Center	R	—	—	n/a	n/a
Country	R	—	—	n/a	n/a
Currency	R	—	—	n/a	n/a
Customer Group	R	—	—	n/a	n/a
Fiscal Year	R	—	—	n/a	n/a
Mode of Payment	R	—	—	n/a	n/a
Payment Ledger Entry	R	C	W	n/a	n/a
Payment Terms Template	R	—	—	n/a	n/a
Purchase Taxes and Charges Template	R	—	—	n/a	n/a
Sales Taxes and Charges Template	R	—	—	n/a	n/a
Supplier Group	R	—	—	n/a	n/a
Territory	R	—	—	n/a	n/a
Theme Settings	R	—	—	n/a	n/a
UOM	R	—	—	n/a	n/a

† Read access needed to save purchase/stock documents — see Users & Roles.

n/a — this document type is not submitted; saving it is final.

Approval rights

Document	From state	Action	To state	Condition
Quotation	Draft	Send For Approval	Pending Approval	any user, only the quotation Owner
Customer	Draft	Send For Verification	Pending KYC Verification	any user
Customer	Pending KYC Verification	Approve	Approved	any user
Customer	Pending KYC Verification	Incomplete Data	Incomplete Data	any user
Customer	Incomplete Data	Send For Verification	Pending KYC Verification	any user

Step-by-step guides for this role

• Sales Invoices
• Purchase Invoices
• Payments
• Journal Entries, FX Revaluation & Budgets
• Journal Entries, FX Revaluation & Budgets
• Financial Reports
• Finance Dashboards
• Customers & KYC Approval