Finance User

Role name in the system: Katekile Finance User

Prepares the finance documents: Sales Invoices from Delivery Notes, Purchase Invoices from GRNs, Payment Entries, Journal Entries and FX revaluations. The role can also submit sales invoices, purchase invoices and payments; journals and revaluations must be submitted by the Finance Manager.

Typical tasks

• Create and submit Sales Invoices (usually from a Delivery Note) and Purchase Invoices (from a Purchase Receipt)
• Create, submit and cancel Payment Entries (receive / pay) and run Payment Reconciliation
• Create Journal Entries and Exchange Rate Revaluations
• Run AR/AP and VAT Audit reports

Your menu

This is the sidebar a user with only this role sees.

Menu group	Links you see
Overview	Home Dashboard, To Do
Sales	Sales Order List, Sales Invoice List
Procurement	Supplier List
Purchase	Purchase Dashboard, Purchase Orders, Purchase Receipt List, Purchase Invoice List
Inventory & Vault	Item List
Dispatch	Delivery Notes
Accounting	Accounting Dashboard, Accounts Receivable, Accounts Payable, Payment Entry, Payment Reconciliation, Journal Entry, FX Revaluation
Reports	All Reports, AR Ageing, VAT Audit Report, Sales Order Analysis

What you can do — permissions

Document	Read	Create	Edit	Submit	Cancel
Customer	R	—	—	n/a	n/a
Contact	R	—	—	n/a	n/a
Sales Order	R	—	—	—	—
Delivery Note	R	—	—	—	—
Sales Invoice	R	C	W	S	—
Supplier	R	C	W	n/a	n/a
Purchase Order	R	—	—	—	—
Purchase Receipt	R	—	—	—	—
Purchase Invoice	R	C	W	S	—
Item	R	—	—	n/a	n/a
Payment Entry	R	C	W	S	X
Payment Reconciliation	R	—	W	n/a	n/a
Journal Entry	R	C	W	—	—
Exchange Rate Revaluation	R	C	W	—	—
Account	R	C	W	n/a	n/a
GL Entry	R	—	—	n/a	n/a

Supporting records (15)

Document	Read	Create	Edit	Submit	Cancel
Accounts Settings	R	C	W	n/a	n/a
Address	R	—	—	n/a	n/a
Buying Settings †	R	—	—	n/a	n/a
Company	R	—	—	n/a	n/a
Cost Center	R	—	—	n/a	n/a
Country	R	—	—	n/a	n/a
Currency	R	—	—	n/a	n/a
Mode of Payment	R	—	—	n/a	n/a
Payment Ledger Entry	R	C	W	n/a	n/a
Payment Terms Template	R	—	—	n/a	n/a
Purchase Taxes and Charges Template	R	—	—	n/a	n/a
Sales Taxes and Charges Template	R	—	—	n/a	n/a
Supplier Group	R	—	—	n/a	n/a
Theme Settings	R	—	—	n/a	n/a
UOM	R	—	—	n/a	n/a

† Read access needed to save purchase/stock documents — see Users & Roles.

n/a — this document type is not submitted; saving it is final.

Approval rights

Document	From state	Action	To state	Condition
Quotation	Draft	Send For Approval	Pending Approval	any user, only the quotation Owner
Customer	Draft	Send For Verification	Pending KYC Verification	any user
Customer	Pending KYC Verification	Approve	Approved	any user
Customer	Pending KYC Verification	Incomplete Data	Incomplete Data	any user
Customer	Incomplete Data	Send For Verification	Pending KYC Verification	any user

Step-by-step guides for this role

• Sales Invoices
• Purchase Invoices
• Payments
• Journal Entries, FX Revaluation & Budgets
• Finance Dashboards